2018 Submission Requirements

The call for participation is open until March 7, 2018 at 5 p.m. PT.
Apply now

Each submission type has a unique set of requirements. Please review the one for your proposal type. There are also general requirements for all types, except poster presenters. If you fail to follow these requirements, we will be unable to accept your submission for review.

If you are uncertain about session formats, please check out our descriptions here

General Requirements (Except Posters)

  • Word count: Maximum 400 characters abstract. Maximum four page proposal: three pages for submission content and one page for speaker bios. Only abstract will be published for attendees. We will not edit these, so pay attention to grammar.
  • Font size: Minimum 10-point font. Use a common font such as Arial, Calibri, or Times New Roman.
  • Audience: If this is a career-related submission, tag the submission based on your target audience. Understanding of the audience and tailoring the submission ensures a higher chance of success. If your submission is accepted, the audience label will be at the discretion of the track co-chairs.
  • Expertise Level: If this is a technical submission, tag this to be at the Beginner, Intermediate, or Advanced level at the time of submission. If your submission is accepted, the audience label will be at the discretion of the track co-chairs.
  • Templates: Use the starter template indicated in each section below to help you get started. You may add sections provided the proposal is within the page limits specified. If you choose to use your own template, you must still include all the sections listed in your template to ensure consistency.
  • Submission limit: You may only submit one proposal per submission type.

Specific Requirements

Panel

  • Eligibility criteria: Subject matter expert from industry, academia, or government labs.
  • Number of panelists: One moderator and three to four panelists. No two people from the same organization (company or institution) can be on the same panel. Please indicate in your submission if the moderator has had previous experience moderating a panel.
  • Presentation time: 60 minutes
  • Room type: Theater style seating
  • Template: Use the Panel Starter Template. You can look at two of our highly rated submissions from previous years for inspiration– the Technical Panel Example and Career Panel Example. Our green callouts are tips to guide you through the process.

Presentation

  • Eligibility criteria: Doctoral students and subject matter experts from industry, academia, or government labs.
  • Number of presenters: One presenter per presentation. Tag-Team presentations are not permitted.
  • Presentation Time: Plan on 20 minutes total, including Q&A.
  • Room type: Theater style seating
  • Template: Use the Presentation Starter Template. You can look at two of our highly rated submissions from previous years for inspiration – the Technical Presentation Example and Career Presentation Example. Our green callouts are tips to guide you through the process.

Workshop

  • Eligibility criteria: Subject matter expert from industry, academia or government labs
  • Number of presenters: Two to three facilitators
  • Presentation Time: 60 minutes
  • Room type: Banquet style (round table seating)
  • Room size: Audience size can be up to 400 attendees and cannot be limited by speaker.
  • Template: Use the Workshop Starter Template. You can look at two of our highly rated submissions from previous years for inspiration – the Technical Workshop Example and Career Workshop Example. Our green callouts are tips to guide you through the process.

Mentoring Circles (formerly Student Opportunity Lab – SOL)

  • Eligibility criteria: Subject matter experts from industry, academia, or government labs; doctoral students
  • Number of mentors: One to two mentors per submission
  • Session Time: The event lasts three hours. You will facilitate seven 20-min mentoring sessions during the event.
  • Topics: Career opportunities (e.g. “How to become successful in a particular technical field”), job searches, tools for success at work, or academic paths
  • Audience: Students and early career attendees
  • Room type: Banquet style (round table seating)
  • Template: Use the Mentoring Circles Starter Template. You can look our highly rated submission from last year for inspiration.

General Poster Session Requirements

  • Eligibility criteria: Undergraduate and graduate university or college students, faculty members, and industry professionals.
  • Number of presenters: Only one presenter per poster
  • Topics: Technical computer science research, computer science education, or broadening participation in computer science
  • Submission format: Your submission will consist of two components: a proposal and an abstract.
    • Proposal: Your proposal describes the content of your poster, the problem you’re seeking to solve, its significance, your approach, and your key results.
      • Use the Poster Starter Template to guide you with the different elements your proposal must include. You can look at our highly rated submission from last year for inspiration:
      • Your proposal must be three pages maximum, including references.
      • Use a 10-point font minimum. Use a common font such as Arial, Calibri, or Times New Roman.
    • Abstract: Your abstract is a succinct description of your project. This paragraph will be published for the general public. We do not hold copyright on papers in our publications.
      • The abstract must be 400 characters maximum

ACM Student Research Competition Requirements

The submission process for the ACM Student Research Competition (ACM SRC) is the same as the general poster session. In the submission form, you will need to indicate that you want to be considered for the ACM SRC.

Submissions for the ACM SRC should describe the results of recently completed or ongoing computer science research conducted primarily by the individual student.

  • Eligibility criteria:
    • Undergraduate or graduate students currently enrolled in a university or college may apply.
    • Undergraduate students may submit a team project, but only one student will present the poster at GHC.
    • Graduate students may NOT submit a team project; only individual research is accepted. If a graduate student is part of a group research project, they may submit only their individual contribution to the group research project.
    • Students must be ACM members. If you are not an ACM member at the time of submission, you must become one before accepting your place at GHC to qualify for awards or travel grants.
    • Students may only participate in one ACM SRC per program year (April 1 – March 31). If you have applied to another ACM SRC but haven’t been accepted, you may apply for the ACM SRC at GHC the same year.
    • No more than three research projects will be accepted from a single department and no more than two of those can be in a single category. Departments are determined by the location of the research advisor. Please work with your Department Chair to coordinate submissions.
    • If you are selected, the ACM SRC program may cover expenses up to $500 for all students.
    • If your poster is not accepted to be part of the ACM SRC, then it will automatically be considered for the General Poster Session.
  • Number of presenters: Only one presenter per poster.
  • Topics: Technical only

Submission format: Your submission will consist of two components: a proposal and an abstract.

    • Proposal: Your proposal describes the content of your poster, the problem you’re seeking to solve, its significance, your approach, and your key results.
      • Use the Poster Starter Template to guide you with the different elements your proposal must include. You can look at our highly rated submission from last year for inspiration:
      • You proposal must be three pages maximum, including references
      • Use a 10-point font minimum. Use a common font such as Arial, Calibri, or Times New Roman.
    • Abstract: Your abstract is a succinct description of your project. This paragraph will be published for the general public. We do not hold copyright on papers in our publications.
      • Your abstract must be 400 characters maximum

The call for participation is open until March 7, 2018 at 5 p.m. PT.
Apply now