2019 FAQ

Below are common questions we receive about GHC 19, grouped by audience.

General Attendees Sponsors Exhibitors
Speakers & Presenters Scholars

General Attendees

When is GHC?

The 2019 Grace Hopper Celebration (GHC) will take place October 1–4, 2019 in Orlando, FL.

What dates should I plan to be in Orlando?

We highly recommend arriving in Orlando on Tuesday, October 1 and not departing prior to Saturday, October 5. This will allow you to take advantage of all the GHC events.

When will registration open?

Registration opened in mid-July 2019. We are sold out for 2019.

How much does registration cost?

General Registration is $1150.
Academic Registration is $600.
Student Registration is $450.

I would like to register a group of people for GHC. Can I do that and receive a discount?

We do not offer group discounts and our system does not allow one person to register multiple individuals at the same time. You will need to begin a new registration for each person.

Do you have an age requirement for GHC?

You must be 18 years of age to attend GHC. Students under the age of 18 are required to execute and submit a Chaperone Agreement and Release Form at the time of registration. Chaperones must purchase their own individual general registration.

When will hotel information be available?

Hotel reservations for individuals are open. Please visit the Hotel Reservations page to secure a room.

I am no longer able to attend GHC. Can I cancel my registration or transfer my registration?

All sales are final and cannot be refunded. You may substitute a new attendee if you are not able to attend. Read more on transferring your registration.

Will GHC assist with financial transactions regarding registration transfers?

No. GHC cannot assist with the financial transactions regarding registration transfers.

How much should I budget to attend GHC?

Travel and incidental costs can vary widely. GHC will be held at the Orange County Convention Center in Orlando. Final cost per person will depend on the type of registration, point of departure, hotel, transportation choices, and other factors.

Can a list of GHC registrants be provided?

To respect the privacy of all GHC registrants, we do not divulge or share registration information. Prior to GHC, and once on-site, there will be many ways in which to network with other registrants.

What is the attire at GHC?

Casual to business dress is appropriate. Remember to bring comfortable shoes as you may walk a lot. You should also bring a jacket. Although it is warm in Orlando, the convention center will have air-conditioning.

Can my child(ren) or guest attend any of the sessions or events?

Unfortunately, attendance is limited to registered attendees. Guests and anyone under the age of 18 are not allowed into any session, Expo, or activity.

Whom should I contact if I have special dietary needs?

Although there will be a wide variety of food options available, we cannot guarantee that every dietary need will be addressed. If you have a food allergy or religious restriction, please contact your hotel directly to see how it can best accommodate your dietary requirements. Alternatively, you could research local grocery options or bring approved food items with you.

While we strive to provide a nut-free environment, we cannot guarantee all meals will not have nuts (including the child care center).

Please be aware that while there will be gluten-free options available, there may be cross contamination in the kitchens. Those with celiac or other medical requirements should make alternate arrangements including local grocery options or bringing dietary approved items with you.

Sponsors

What is happening on Tuesday, October 1?

To maximize your experience at GHC this year, we have added a Career Fair Hall Crawl on Tuesday, 5–6:30 p.m. Anyone who has a badge is welcome to attend after the First Timer’s Orientation. This added event gives you the opportunity to have a casual, fun time with our attendees, which could result in better engagements. We understand this could be additional time for your team in the booth so participation is not compulsory. We do ask that all booths are show ready by the Tuesday evening event. Setup should be complete by 1 p.m. on October 1. Please do not schedule any interviews during this session as the Interview halls will not be open.

When will sponsorships become available?

Sponsorships open February 26, 2019.

What is the GHC Sponsor Portal?

The Sponsor Portal is your one-stop resource for GHC planning. You can use it to:

  • View your benefits.
  • Check important dates.
  • See who registered to attend under your sponsorship (available in mid-May).
  • Submit important deliverables.
  • Find critical information about the Expo (available in April).
  • View FAQs (available in April).
  • Find resources (available starting in April)​.

The portal will be continuously updated with information and links, so keep checking back for updated information.

How do I get access to the GHC Sponsor Portal?

The GHC Sponsor Portal access and usage is limited to GHC sponsors who have purchased sponsorships. The primary contact or GHC contact will be emailed a link to access the Sponsor Portal.

Can I purchase a career fair or interview booth without sponsoring GHC?

No, you must be a GHC sponsor to exhibit.

Can we use the GHC logo on our website or SWAG items?

Any use of the logo, or co-branding with the Celebration, must be approved in advance by AnitaB.org. Please email your request to GHC@AnitaB.org.

Can we use Grace Hopper’s image in any of my materials?

AnitaB.org does not own the rights to Grace’s likeness, and cannot share any images or designs with third parties. Your organization will need to make arrangements with the Hopper estate to receive permission. If you would like to use the Grace Hopper Celebration logo or the name of the event, please email your request to GHC@AnitaB.org.

Exhibitors

What is the GHC Exhibitor Reference Guide?

The GHC Exhibitor Reference Guide is designed to assist sponsors in the planning process, and provides all necessary details to ensure an organization’s successful participation in the Expo portion of the Celebration. The guide includes details about the Expo location, hours, move-in and move-out hours, vendors, booth packages, early access to the Expo Halls during non-public hours, and exhibit rules and regulations. This guide will be available in the GHC Sponsor Portal and on the GHC website in April.

What is the GHC Exhibitor Service Manual? When will I receive the Manual?

The GHC Exhibitor Service Manual contains resources before, during, and after your expo for ordering a wide range of products and services as well as assessing important Expo information, including labor/service order forms, key contacts, shipping instructions, union rules and regulations, and order/billing information. This manual will be available on the Freeman Online site in mid-April.

Who is Freeman?

Freeman is the GHC official convention services contractor. They are a nationally renowned general contractor for trade shows, events, and exhibits.

What is Freeman Online? When can I access this site?

Freeman Online is a comprehensive expo portal for exhibitors. It is designed for easy access to all the information pertaining to your Expo. Freeman Online enables exhibitors to access important event info, order products and services, track freight, submit services requests, review insurance requirements, submit booth design, receive time-saving notifications, simplify move-out, and review order summary. The primary contact listed in the sponsorship agreement will receive Freeman Online access in May.

When will we know the booth assignment number?

GHC Sponsors will be able to select their Career Fair, Technology Showcase, and Interview booths online in May. We base the order of selection on the level of sponsorship, date of agreement, and receipt of payment. Each sponsor will receive an invitation email with instructions on how and when to select their booth space. We will send confirmations following the conclusion of each sponsor level selection.

What is material handling?

Material handling are services performed by Freeman, which includes delivery of exhibit materials from the dock to assigned space, removing empty crates, returning crates at the end of the event for re-crating, and delivering materials back to the dock for carrier loading. It is a two-way charge for both incoming and outgoing. These services are sometimes referred to as “drayage.”

During GHC, I need to contact Freeman for booth order questions. Where can I find them on-site?

We provide an on-site Exhibitor Service Center to assist sponsors during GHC, located in the back of Hall WB.

Speakers & Presenters

Who is considered a speaker?

Speakers are those whom we accepted through the formal Call for Participation (CFP) process, including panel moderators and panelists, people making presentations, workshop facilitators, tech meetup facilitators, mentoring circle mentors, and poster presenters.

Can we find out how many submissions there were for a particular track or overall to GHC?

Each year, our Call for Participation (CFP) generates hundreds of submissions for talks, workshops, meetups, mentoring circles, and panels. While we would like to accept every great submission we get, due to limited program slots, our Conference Leadership Team must make some hard decisions about what to accept. Our review process is outlined here.

To protect the integrity of our CFP review process, we do not disclose submission information outside of the review process. Submitters are individually notified of acceptance decisions on May 15. We publish the final program in August.

Have more specific questions? Check out the speaker specific FAQ here.

Scholars

When will scholarship applications open?

Scholarships for GHC 19 are now closed. The scholarship application window for next year’s Celebration will open in January 2020.

Who can apply for a scholarship?

We offer two types of scholarships – Students and Faculty. Scholarships cover registration, flights, hotel accommodations, and you will also receive a stipend, which covers meals, transportation to/from the airport, and other travel incidentals, when used wisely.

I am a nontraditional student no longer in my 20s. Is this program just for students in their 20s?

Each year, we welcome both traditional and nontraditional students to GHC. Your diverse experience and participation are welcome in our program.

Can I have more than one recommendation associated with my application?

No. As GHC grows in popularity, we receive more and more applications. To respect the time of our volunteer reviewers, we are limiting applications to one recommendation per applicant.

When will my recommender be contacted to submit my recommendation?

An email with information about how to submit a recommendation will be sent to your recommender within 30 minutes of your providing your recommender’s email information within the application.

Can I check to see if my recommendation was submitted?

Yes, log back into your application and you can see if your recommender has submitted your recommendation or not. You may also send a reminder to your recommender directly from the application system.

I am graduating in May or will no longer be a student in October. Can I apply for a scholarship?

The GHC Scholarships are only available to those still enrolled in a university during the Celebration (October 2019).

We do have our Hoppers Program, which allows individuals to attend GHC for free if they donate eight hours of time. Hoppers still have to pay their own travel expenses. The applications will open in spring.

Can high school students/teachers apply for a scholarship?

AnitaB.org works with college students and above. We do not have the capacity to serve K12 students or teachers, and thus, we are unable to offer scholarships to that audience.

When will I be notified if I have been selected to receive a scholarship?

The 2019 applicants have all been notified about the results.

I am a student with a disability and will need to bring or request accommodations. Whom should I contact about this?

Once selected, please contact the scholarship team at GHCScholarshipContact@AnitaB.org to assist you with any needs you may have on or before GHC.

How do I book my travel for GHC?

All scholars will book flights with the AnitaB.org contracted partner. Further instructions will be provided if you are selected to receive a scholarship. You will not need to pay for your flight; AnitaB.org will pay our contracted partner directly. If you book your flight yourself, you will not be reimbursed for this expense.

What dates should I plan to be in Orlando?

We highly recommend arriving in Orlando on Tuesday, October 1 and not departing prior to Saturday, October 5. This will allow you to take advantage of all of the GHC events.

Can I book my flight to arrive prior to GHC or stay a few days after GHC?

Yes! AnitaB.org is happy to accommodate these requests, as there is no additional expense associated with this request. You are required to be in Orlando throughout October 1–4, but we do understand some will want to take advantage of all that Orlando has to offer. Any costs associated with your extended stay will be at your own expense.

How will I get to the hotel from the airport?

We suggest you book a taxi/rideshare on arrival. Last year, many scholars coordinated among themselves and shared a taxi/rideshare to keep costs down. Please note there is no shuttle service that runs from the airport to GHC hotels.

Do I have to make my own hotel reservations?

AnitaB.org provides hotel rooms to all scholars. If you decline to use the AnitaB.org-provided hotel and choose to book your own accommodation, you will not be reimbursed for this expense.

The check-in for AnitaB.org-provided hotel rooms will be for Tuesday, October 1 and check-out for Saturday, October 5. If you need hotel accommodations before or after those dates, you must book the additional nights on your own. The GHC Scholarship Program cannot do this for you.

Notification of your hotel assignment will be sent in early September.

Will I have a roommate?

Most student scholars will be assigned a roommate, unless you are bringing a child with you or have indicated a specific need on the stage 2 application.

Can I choose my own roommate? I identify as belonging to the LGBTQ-A community, and would like a roommate who is comfortable with that.

Although you cannot choose a specific roommate, we do consider certain factors and requests to ensure our scholars feel safe and comfortable with their room assignment. If you have a request about your room assignment, please contact the GHC Scholarship Planning Group after your scholarship acceptance with details on your request. We will do our best to accommodate your needs with the limited space available. The sooner you get this request to us, the better chance we can accommodate you.

Details about your roommate will be sent to you along with your GHC hotel assignment.

Do I have to purchase a GHC registration?

AnitaB.org will register you for GHC. You will receive a confirmation email by early August, 2019.

Are meals covered by my scholarship?

Scholars will receive a stipend card as part of their scholarship to cover the cost of meals. We will provide the stipend card to you when you pick up your badge at GHC.

Are any other costs covered by my scholarship?

Scholars will receive a stipend card as part of their scholarship. This card will have your cash funds pre-loaded for use. The purpose of the stipend card is to cover costs associated with travel to GHC and home from GHC, such as baggage fees, taxi/rideshare/shuttle costs, meals, and, for international travelers, your fee for a visa. We will provide the stipend card to you when you pick up your badge at GHC.

Are there any events specifically for scholars?

There will be a GHC Scholarship Networking Event, the time and date for which will be confirmed at a later date.