2019 Session Formats and Requirements

The call for participation is open until March 6, 2019, 5 p.m. PT. Make sure to review our tracks as well as the below information before applying to speak.

Apply to Speak

We offer a variety of formats for both speakers and attendees to find the sessions that fit them best. After selecting a track, explore all of our options to discover which one fits your speaking style and goals. Select a submission type below to view more information and specific requirements. Please note, you are only able to submit and/or participate in one submission per session type.

    • Panel: A group of individuals convene and discuss a particular topic.
    • Presentation: A chance for you to share your in depth knowledge about a particular topic.
    • Workshop: Interactive session with a presenter-lead, structured training followed by in-depth discussions, exercises, or problem solving.
    • NEW – Tech Meetup: A short presentation followed by a group discussion about your topic.
    • Mentoring Circles: Speakers sit at a table with nine participants maximum and interact with them for six short mentoring session (20 min each) on a particular topic.
    • Poster Session: Poster presenters informally present their research project on a poster to get feedback from experts in their field.

Panel

A panel session is 60 minutes long and held in a theater style room. We highly encourage diverse, cross-organizational, or interdisciplinary panels.

Panel Submission Requirements

  • Eligibility criteria: Subject matter expert from industry, academia, or government labs.
  • Number of panelists: One moderator and three to four panelists. No two people from the same organization (company or institution) can be on the same panel submission. Please indicate in your submission if the moderator has had previous experience moderating a panel.
  • Content: Specific core point of contention and includes who will take which side of that issue.
  • Template: Use the Panel Starter Template. You can look at two of our highly rated submissions from previous years for inspiration– the Technical Panel Example and Career Panel Example. Our green callouts are tips to guide you through the process.
    • Word count: Maximum 400 character abstract.
    • Page Limit: Maximum of four pages: three pages for submission content and one page for speaker bios.
    • Font size: Minimum 10-point font. Use a common font such as Arial, Calibri, or Times New Roman.
    • Audience: Define your audience. If this is a career-related submission, indicate the target group (e.g. midcareer professionals). Tailoring the submission to your audience will ensure a higher chance of success.
    • Expertise level: If this is a technical submission, indicate whether this submission is aimed at the Beginner, Intermediate, or Advanced level. If we accept your submission, the audience label will be at the discretion of the GHC 19 Track Co-chairs.

*If any of the requirements are not met, your submission will not be reviewed.

Presentation

Presentations are 30-minutes long, including Q&A, and are held in a theater style room. New for 2019: Presentations will now allow for one to two presenters and we have increased the session time by 10 minutes.

Presentation Submission Requirements

  • Eligibility criteria: Subject matter experts from industry, academia, or government labs.
  • Number of presenters: One or two presenters per presentation.
  • Template: Use the Presentation Starter Template. You can look at two of our highly rated submissions from previous years for inspiration – the Technical Presentation Example and Career Presentation Example. Our green callouts are tips to guide you through the process.
    • Word count: Maximum 400 character abstract.
    • Page limit: Maximum of four pages: three pages for submission content and one page for speaker bios.
    • Font size: Minimum 10-point font. Use a common font such as Arial, Calibri, or Times New Roman.
    • Audience: Define your audience. If this is a career-related submission, indicate the target group (e.g. midcareer professionals). Tailoring the submission to your audience will ensure a higher chance of success.
    • Expertise level: If this is a technical submission, indicate whether this submission is aimed at the Beginner, Intermediate, or Advanced level. If we accept your submission, the audience label will be at the discretion of the GHC 19 Track Co-chairs.

*If any of the requirements are not met, your submission will not be reviewed.

Workshop

During a 60-minute session held in a banquet style room, attendees have the opportunity to develop or learn new skills.

Workshop Submission Requirements

  • Eligibility criteria: Subject matter expert from industry, academia or government labs.
  • Number of presenters: Two to three facilitators.
  • Room size: Audience size can be up to 400 attendees and cannot be limited by the speaker. Demonstrate your ability to facilitate a large audience in your proposal.
  • Template: Use the Workshop Starter Template. You can look at two of our highly rated submissions from previous years for inspiration – the Technical Workshop Example and Career Workshop Example. Our green callouts are tips to guide you through the process.
    • Word count: Maximum 400 character abstract.
    • Page limit: Maximum of four pages: three pages for submission content and one page for speaker bios.
    • Font size: Minimum 10-point font. Use a common font such as Arial, Calibri, or Times New Roman.
    • Audience: Define your audience. If this is a career-related submission, indicate the target group (e.g. midcareer professionals). Tailoring the submission to your audience will ensure a higher chance of success.
    • Expertise level: If this is a technical submission, indicate whether this submission is aimed at the Beginner, Intermediate, or Advanced level. If we accept your submission, the audience label will be at the discretion of the GHC 19 Track Co-chairs.

*If any of the requirements are not met, your submission will not be reviewed.

NEW – Tech Meetups 

In this 45-minute session, attendees will have an opportunity to hear a short, 10-15 minute presentation and participate in a group discussion immediately following.

Tech Meetups Submission Requirements

  • Eligibility criteria: Subject matter expert from industry, academia, or government labs.
  • Number of leaders: One facilitator per Tech Meetup.
  • Topics: Must be related to one of the identified areas found in the track description.
  • Content: You must include 10 questions that you will use to facilitate the conversation.
    • Word count: Maximum 400 character abstract.
    • Audience: Define your audience. If this is a career-related submission, indicate the target group (e.g. midcareer professionals). Tailoring the submission to your audience will ensure a higher chance of success.
    • Expertise level: If this is a technical submission, indicate whether this submission is aimed at the Beginner, Intermediate, or Advanced level. If we accept your submission, the audience label will be at the discretion of the GHC 19 Track Co-chairs.

*If any of the requirements are not met, your submission will not be reviewed.

Mentoring Circles

This interactive mentoring session lets attendees seek personalized advice regarding their career or academic endeavors, in small groups. The target audience is students and early career attendees. We host this event in a large room with about 50 tables, each hosted by a mentor focusing on a particular topic. Participants choose a topic, sit at the corresponding table, and chat with a mentor for 20 minutes. Every 20 minutes, attendees switch tables and chat with another mentor on a different topic.

If you wish to be a mentor, submit a proposal where you describe the topic that you want to discuss with the mentees. Your topic must be related to at least one of the following: career opportunities, job search, tools for success at work, or academic paths.

Mentoring Circles Submission Requirements

  • Eligibility criteria: Subject matter experts from industry, academia, or government labs; doctoral students.
  • Number of mentors: One to two mentors per submission.
  • Session time: The event lasts three hours. Each mentor will facilitate six 20-min mentoring rounds during the event.
  • Topics: Career opportunities (e.g. “How to become successful in a particular technical field”), job searches, tools for success at work, or academic paths.
  • Room type: Banquet style (round table seating).
  • Template: Use the Mentoring Circles Starter Template. You can look our highly rated submission from last year for inspiration.
    • Word count: Maximum 400 character abstract.
    • Page limit: Maximum of four pages: three pages for submission content and one page for speaker bios.
    • Font size: Minimum 10-point font. Use a common font such as Arial, Calibri, or Times New Roman.
    • Audience: Student and early career attendees. Understanding of the audience and tailoring the submission ensures a higher chance of success. If your submission is accepted, the audience label will be at the discretion of the track co-chairs.
    • Submission limit: You may only submit one Mentoring Circles proposal.

Poster Session

Grace Hopper Celebration hosts five mind-expanding technical poster sessions. It’s the perfect opportunity to informally present your research to GHC attendees and experts in your field. Designed to help you solicit constructive feedback, the poster session lends itself to those who are still exploring an idea and have not fully developed their results into a completed paper. If you are a student, you can also choose to submit your poster to the ACM Student Research Competition.

ACM Student Research Competition

Undergraduate or graduate students submitting posters for GHC can opt to have their posters also considered for the ACM Student Research Competition (sponsored by Microsoft Research). This competition offers a unique forum for undergraduate and graduate students to present their original research before a panel of judges. At GHC, there will be two rounds of competition. Selected contestants may receive partial support from ACM to cover part of the costs of attending GHC. Finalists will receive an award and a cash prize. Two of the finalists will move to ACM’s Grand Finals, hosted at a later date.

Poster Session Submission Requirements

  • Eligibility criteria: Undergraduate and graduate university or college students, faculty members, and industry professionals.
  • Number of presenters: Only one presenter per poster.
  • Topics: Technical computer science research, computer science education, or broadening participation in computer science.
  • Submission format: Your submission will consist of two components: a proposal and an abstract.
    • Proposal: Your proposal describes the content of your poster, the problem you are seeking to solve, its significance, your approach, and your key results.
      • Use the Poster Starter Template to guide you. You can look at our highly rated submission from last year for inspiration:
      • Your proposal must be three (3) pages maximum, including references.
      • Use a 10-point font minimum. Use a common font such as Arial, Calibri, or Times New Roman.
    • Abstract: Your abstract is a succinct description of your project (400 characters maximum). This paragraph will be published for the general public. We do not hold copyright on papers in our publications.

ACM SRC Submission Requirements

The submission process for the ACM Student Research Competition (ACM SRC) is the same as the general poster session. In the submission form, you will need to indicate that you want to be considered for the ACM SRC.

Submissions for the ACM SRC should describe the results of recently completed or ongoing computer science research conducted primarily by the individual student.

  • Eligibility criteria:
    • Undergraduate or graduate students currently enrolled in a university or college may apply.
    • Undergraduate students may submit a team project, but only one student will present the poster at GHC.
    • Graduate students may NOT submit a team project; only individual research is accepted. If a graduate student is part of a group research project, they may submit only their individual contribution to the group research project.
    • Students must be ACM members. If you are not an ACM member at the time of submission, you must become one before accepting your place at GHC to qualify for awards or travel grants.
    • Students may only participate in one ACM SRC per program year (April 1 – March 31). If you have applied to another ACM SRC but have not been accepted, you may apply for the ACM SRC at GHC the same year.
    • No more than three research projects will be accepted from a single department and no more than two of those can be in a single category. Departments are determined by the location of the research advisor. Please work with your Department Chair to coordinate submissions.
    • If you are selected, the ACM SRC program may cover expenses up to $500 for all students.
    • If your poster is not accepted to be part of the ACM SRC, then it will automatically be considered for the GHC General Poster Session.
  • Number of presenters: Only one presenter per poster.
  • Topics: Technical topics only.

Submission format: Your submission will consist of two components: a proposal and an abstract.

  •  Proposal: Your proposal describes the content of your poster, the problem you’re seeking to solve, its significance, your approach, and your key results.
    • Use the Poster Starter Template to guide you. You can look at our highly rated submission from last year for inspiration:
    • Your proposal must be three (3) pages maximum, including references.
    • Use a 10-point font minimum. Use a common font such as Arial, Calibri, or Times New Roman.
  • Abstract: Your abstract is a succinct description of your project (400 characters maximum). This paragraph will be published for the general public. We do not hold copyright on papers in our publications.

 

Apply to Speak