vGHCI FAQs and Policies
Below are Frequently Asked Questions grouped by topic
- When is vGHCI?
The Virtual Grace Hopper Celebration India (vGHCI) is the largest technical conference for women in Asia. This year, we have developed an innovative approach to vGHCI. Instead of four consecutive days, we are expanding vGHCI to four consecutive Fridays, starting on February 19 and continuing on February 26, March 5, and March 12, 2021.
- Sounds like a few things have changed. What is going to happen at vGHCI?
All Keynotes, Featured Sessions, Panels, Presentations, and Award Series will be available with unlimited capacity. Interactive sessions including Workshops, Mentoring, Networking, Career 360, etc. will occur with capacity limitations. Each sponsor company will still have a virtual “booth” page for you to visit; this will include all the resources and opportunities they have been planning to share. It is up to each sponsor company how they choose to make their recruitment and corporate representatives accessible.
- Why have you changed the plan for VGHCI from a 4-day event to a day a week?
After great thought and deliberation in keeping the current situation with the pandemic, and how difficult it is to block off multiple days in a row while at home juggling family and work, we decided to set a format that would allow attendees the added flexibility and increased opportunity to manage personal responsibilities and navigate work priorities with ease.
- Do you have an agenda for vGHCI?
Our official vGHCI agenda will be available closer to the date of the event, and attendees should expect to experience everything they normally would at Grace Hopper Celebration India.
- How do I keep track of changes and updates on vGHCI so that I do not miss an opportunity?
We highly recommend following us on any of our social media platforms like Facebook, Twitter, Instagram, or LinkedIn. You could also browse through this webpage for regular updates on our events, timelines, announcements, and programs.
- Will there be a mobile app for vGHCI?
We are not offering a mobile app in conjunction with the online experience this year.
- Since vGHCI is a virtual event, what platform will be used to conduct the event?
vGHCI is going virtual for the first time and we will be using a microsite with easy accessibility and maneuverability.
- Why is vGHCI using a microsite versus a platform?
The microsite has proven to be more user friendly and allows our audience to have a better experience, without the imposing technical issues the platforms face. Therefore, we chose to have the celebration on this medium.
- Why should I attend vGHCI?
vGHCI or Virtual Grace Hopper Celebration India is the 11th edition and is the largest technical conference for women in Asia. Attending this conference will mean you get to make connections, learn, and have an immersive technical experience. There are over 90+ sessions and 10+ tech Tracks that cover a myriad of interesting topics on technology. You can read all about this on our website.
- Do I need to have a specific bandwidth to connect and enjoy the conference?
Since we are using the microsite to host vGHCI the only thing you will have to ensure is a stable internet connection.
- Can my child(ren) or guest attend any of the sessions or events?
Attendance is limited to registered attendees only. Guests and anyone under the age of 18 are not allowed into any session, Expo, or activity.
- Can a person who has been furloughed or has no job attend the event?
While we have planned an immersive event at a very reasonable rate that covers all four days, we suggest that you work within your budget.
- Can a list of vGHCI registrants be provided?
To respect the privacy of all vGHCI registrants, we do not divulge or share registration information. There will be many ways in which to network with other registrants during the event.
- Can I attend vGHCI if I am not a woman?
Yes, vGHCI is inclusive and welcoming of all.
- Where can I find the agenda for vGHCI?
The agenda is available on the vGHCI homepage.
- Can I pre-register for sessions?
Session pre-registration will not be available. There are some sessions that are closed-door sessions and may have a limited capacity. Therefore, the attendance for these sessions will be on a first-come/first-serve basis.
- How do I ensure that I am able to get the best experience and do not miss out on a particular session?
vGHCI offers a very immersive and exciting lineup of tracks, sessions, and speakers across all four-days. We highly recommend that you block your calendar after viewing the agenda so that you do not have to miss a session.
- Is there a way to access sessions I may miss during other aspects of the event?
If you miss any of our incredible sessions, we are offering On Demand access to sessions (excluding workshops) and select keynotes. You will be able to view the agenda and choose content based on their original date and time. Content is available for 60 days post-event, until April 20, 2021. (Because workshops include interactive breakouts, we are unable to offer those On Demand.)
- I have a disability and need to make a request. Whom should I contact about this?
Please contact IndiaQueries@AnitaB.org for any assistance.
- How do I register for vGHCI?
Click here for access to registration and pricing.
- When will registration for vGHCI close?
Registration for vGHCI will close on February 12, 2021.
- What are the accepted forms of payment?
Payment is accepted by Debit and Credit Card: Visa, MasterCard, Discover, or American Express. Unfortunately, we do not accept payment by Corporate Cheque nor Wire Transfer.
- Is the price for vGHCI the same as the in-person event?
No, in 2019, ticket prices for the in-person event were ₹18,000 INR for full-access admission and ₹9,000 for students. We have reduced the price for the virtual event as much as we can, while still covering the costs of our staff and production expenses.
- I am a student that cannot afford the price, is there a discount available?
Yes, students have the benefit of purchasing the vGHCI passes at a discounted rate of ₹3,500 plus applicable taxes. To be eligible for a discount, students will need to upload a copy of an ID from the present institution where they are studying or an attestation letter/certificate from their department or institution head.
- Are there scholarships available?
We offer Student Scholarships, however, the Scholarships for vGHCI are no longer available for application.
- When will the student scholarship recipients get details on registration?
The AnitaB.org India Team will stay in touch with the students who have received the scholarship and walk them through every step via emails and additional communication as needed.
- Would there be a separate charge that would be incurred for any specific session or event?
A ticket for vGHCI includes access to all sessions released on the four event days: 19 February, 26 February, 5 March and 12 March.
- Where does my registration fee go?
Registration fees help support the work that AnitaB.org drives throughout the entire year, including Community involvement, Policy & Engagement, our new free webinar series, as well as our vGHC India event and countless other activations to support women in technology.
- How do I access the vGHCI online event experience?
After you have registered for the event, you will receive an email with all the details needed for you to access the microsite.
- Can I transfer my ticket to another of my colleagues, if I am unable to attend due to unavoidable circumstances?
The ticket once purchased is non-transferable after February 3, 2021.
- What is the refund policy?
Refunds will be provided only within the following framework:
-Cancellation on or before January 17, 2021 = 100%
-Cancellation between January 18, 2021 and February 3, 2021 = 50%
-Cancellation after February 3, 2021 or no participation, no show or no login = 0%
Refunds shall be made only to the 'Source of funds’ used while registering for the event. Refunds to source reflect within 30 to 45 working days after a request for refund is approved. No cash refunds will be provided under any circumstances.
- If I cannot attend one of the days I purchased, can I get a partial refund?
A ticket for vGHCI includes all four Fridays of the celebration and there are no refunds, exchanges, or transfers if you cannot attend a particular day(s).
- If I can only attend a few days, can I share my registration with someone else?
Registrations cannot be transferred or shared with anyone others. It is a for the individual who registered.
- Who is considered a speaker?
Speakers are those whom we accepted through the formal Call for Submission (CFS) process, including panel moderators and panelists, people making presentations, workshop facilitators, tech meetup facilitators, mentoring circle mentors, and poster presenters.
- When can I submit a proposal for vGHCI?
Our CFS (Call for Submissions) process is closed for vGHCI. To participate in our future GHCI, we urge you to stay tuned to any of our social media platforms for regular updates on events and timelines.
- If accepted, what benefits are given to speakers?
If accepted, speakers receive complimentary registration for all four days of the Celebration.
- Are men able to submit proposals for vGHCI?
Of course! While vGHCI is a celebration of women in computing, we do not restrict who can submit proposals as long as the submission format and requirements are followed. vGHCI is inclusive of all gender identities.
- How will my company benefit from sponsoring Virtual Grace Hopper Celebration?
People from anywhere in the world have the opportunity to purchase registrations to attend vGHCI, which provides your company with an opportunity to reach an even wider audience than our in-person event.
- How many days is vGHCI for sponsors?
Sponsors participate in all four days of the event. February 19 and 26, sponsors are invited to host a Networking Reception for attendees.
- How will Networking Receptions and Events work?
Sponsors will be able to host information sessions online where they can create their own, creative, entertaining opportunities for attendees to informally meet with recruiters and network with their peers.
- Will there be in Interviews at vGHCI?
Yes. Sponsor organizations will be able to talk about their company cultures, share open positions, advancement opportunities, and interview candidates.
- Do all sponsors get access to the job board posting, or is that only for certain sponsorship levels?
Yes, all sponsorship levels receive the ability to post jobs, but some sponsorship levels also come with free unlimited job postings for a set period of time after registration.
- How long will the job postings be available on the job board?
Each job posting varies according to the type of sponsorship:
-Platinum Sponsors – 90 days
-Gold Sponsors – 60 days
-Silver Sponsors – 30 days
-Bronze Sponsors – 20 days
-Academic Sponsors – 10 days
- Can we use the vGHCI logo on our website or swag items?
Any use of the logo, or co-branding with the Celebration, must be approved in advance by AnitaB.org. Please email your request to IndiaQueries@AnitaB.org.
- Can we use Grace Hopper’s image in any of my materials?
AnitaB.org does not own the rights to Grace’s likeness and cannot share any images or designs with third parties. Your organization will need to make arrangements with the Hopper estate to receive permission. If you would like to use the Grace Hopper Celebration logo or the name of the event, please email your request to IndiaQueries@AnitaB.org.
Terms and Conditions for vGHCI
- What are the terms and conditions for vGHCI?
See below for full terms and conditions.
Terms & Conditions for vGHCI
Ticket purchases are transferable prior to February 3, 2021 only.
Refunds will be provided only within the following timeframes:
- Cancellation on or before January 17, 2021 = 100%
- Cancellation between January 18, 2021 and February 3, 2021 = 50%
- Cancellation after February 3, 2021 or no participation/no show/no login = 0%
Refunds shall be made only to the ‘Source of funds’ used while registering for the event. Refunds to source reflect within 30 to 45 working days after a request for refund is approved. No cash refunds will be provided under any circumstances.
ANITAB WOMENS TECHNOLOGY PROGRAMMES will have full power in any matter of interpretation, amendment, and/or enforcement of these Terms and Conditions. We reserve the right to change our terms and conditions without notice.
Event Terms & Conditions
These Virtual Grace Hopper Celebration India Participant Event Terms and Conditions (“vGHCI Event Terms”) apply to all events at vGHCI. As a condition of registration and participation, attendees, sponsors, volunteers, speakers, organizers, venue staff, media, exhibitors, vendors and other guests, (“Participant” or “you”) are required to acknowledge and accept these vGHCI Event Terms. Participants are also expected to be respectful to other Participants, event staff and contractors, and to abide by the vGHCI Code of Conduct and incorporated herein by reference.
The Anita Borg Women’s Technology Programmes Ltd (“AnitaB.org India”) reserve the right to change these policies from time to time, at any time, with or without any notice. Any changes will be made with the utmost care for the purpose of creating a fair and enjoyable conference experience. Such changes will be effective immediately upon publication, on a going forward basis.
Registration and Payment
All Participants must register to attend vGHCI. Individuals with incomplete registrations will not be able to attend the Celebration.
Granting Participant Registration and Admission
AnitaB.org India or their officially designated event management (together and individually, “Event Staff”), in their sole discretion, reserve the right to accept or decline an individual’s registration. Further, Event Staff reserve the right to prohibit entry or remove any Participant or other individual, whether registered or not, whose conduct, in their sole opinion is not in keeping with the Code of Conduct, these vGHCI Event Terms and the character and purpose of vGHCI. Without limiting the foregoing, Event Staff reserve the right to remove or refuse entry to any Participant who has registered or gained access under false pretenses or provided false information. Unauthorized solicitation anywhere at vGHCI is prohibited and may be grounds for removal.
To verify registered Participants, Event Staff might ask for the Unique ID provided at the time of registration and any other valid government-issued photo ID. Participants may not have another individual participate in their place at any vGHCI related activity without Event Staff prior approval.
Access to Events at vGHCI
All Celebration sessions and networking events require valid vGHCI proof of ticket purchase for admission. Persons under the age of 18 are not allowed at vGHCI.
Personal Data Privacy
AnitaB.org India does not share personal data about Event Attendees with sponsors or other attendees unless: (1) you specifically opt into such sharing via an event registration form; or (2) you attend an AnitaB.org India event and share information voluntarily on your profile; or (3) you provide information at a career fair stall. If you do not wish for your information to be shared in this manner, you may choose not to do so at any of these points. If you choose to share your information in the manners described above, your information will be subject to the business partners’ or sponsors’ respective privacy statements.
How AnitaB.org India will use your personal data: We ask for a variety of demographic information during the registration process. The data collected is used strictly for our impact report and attendance reporting, and personal information is never shared except as described above. We also may use your contact information to send important updates related to the mission of AnitaB.org or to AnitaB.org events, including vGHCI. If there is not an opt out link included in the email, simply send an email to IndiaQueries@AnitaB.org to inform us of your wishes.
Export Laws. You represent that you have no intent, knowing or unknowing, and will make commercially reasonable efforts to avoid, to make the Services available to, the resident of any embargoed country or a prohibited person under any export control or anti-terrorism law, regulation or list. You agree to comply fully with all applicable export laws and regulations to ensure that neither the Service nor any technical data related thereto are exported or re-exported directly or indirectly in violation of, or used for any purposes prohibited by, such laws and regulations.
Recordings by Participants
Recordings by a Participant of any kind are prohibited without prior written consent of the Participant being recorded. Participants may not capture or use the materials presented in any meeting/session room or in session notes on display without written permission. Individuals not complying with these requirements will be asked to surrender their recording media and may be asked to leave the Celebration.
Accepted Forms of Payment
Payment is accepted by Debit and Credit Card only: Visa, MasterCard, Discover, or American Express. Unfortunately, we do not accept payment by Corporate Cheque nor Wire Transfer.