These Event Terms and Conditions (the “Event Terms”) apply to all events hosted by or in conjunction with Anita Borg Institute for Women and Technology (“AnitaB.org”), including, but not limited to, Grace Hopper Celebration (“GHC”) US, international, or otherwise, virtual events, and local events (collectively and individually, “Event(s)”). As a condition of registration and participation in any Event, attendees, sponsors, volunteers, speakers, organizers, venue staff, media, exhibitors, vendors and other guests (“Attendee,” or “you”) are required to acknowledge and accept these Event Terms. Attendees are also expected to be respectful to other Attendees, event staff, and to abide by the Code of Conduct which is incorporated herein by reference.
Anita Borg Institute for Women and Technology (“AnitaB.org”) reserves the right to change these and any event-related policies from time to time with or without notice. Any changes will be made with the utmost care for the purpose of creating a fair and enjoyable event experience. Such changes will be effective immediately upon publication.
Registration and Payment
All Attendees must follow registration procedures to attend the Event. Individuals with incomplete registrations will not be able to attend the Event.
Except as otherwise described in these Event Terms, registration payment is non-refundable regardless of the reason for cancellation, withdrawal, forfeiture, revocation, or termination of registration. Registrations are non-transferable. All sales are final.
Entry into the Event may be subject to some form of a health check process that may include providing proof of COVID-19 vaccination status, a recent negative COVID-19 test, and/or some other health or safety requirement. The health check requirements may change over time in the sole determination of Event Staff, based on public health directives, and you agree to carefully review all current health check requirements published on AnitaB.org website prior to the Event. If you are unable or unwilling to satisfy all health check requirements in place at the time of the Event, you will be denied entry to the Event site and will not receive a refund. Please see the most current Health and Safety Information at this link: https://ghc.anitab.org/health-and-safety-info
Granting Participant Registration and Admission
AnitaB.org or the officially designated event management (together and individually, “Event Staff”), in their sole discretion, reserve the right to accept or decline an individual’s registration. Further, Event Staff reserve the right to prohibit entry or remove any Attendee or other individual, whether registered or not, whose conduct, in the sole opinion of Event Staff is not in keeping with the Code of Conduct, these Event Terms or the character and purpose of the Event. Without limiting the foregoing, Event Staff reserve the right to remove or refuse entry to any Attendee who has registered or gained access under false pretenses or provided false information. Unauthorized solicitation anywhere at the Event (both virtually or in-person) is prohibited, and may be grounds for removal.
To verify registered Attendees at in-person events, Event Staff might ask Attendees to present a government-issued photo ID at registration to collect Event entry materials. When you check in at registration, you will receive a badge. If you lose your badge it may be replaced for a fee. You must wear your badge at all times during the Event. Individuals are not allowed to pick up badges for Attendees other than themselves, unless Event Staff give approval in advance of the Event. Attendees may not have another individual participate in their place at any Event-related activity without Event Staff prior approval
Access to Events at GHC
All Event sessions and networking events require a valid event badge for admission (for in person activities) or the same email address that originally registered for the Event (for virtual activities). Persons under the age of 18 are not allowed at any Event. Childcare will be offered at GHC 23.
Notwithstanding anything to the contrary in these Event Terms, AnitaB.org reserves the right to, at its discretion, offer the Event in a virtual manner and modify the Event offering(s) accordingly.
Capture and Use of Images and Recordings by Event Staff
You hereby: (A) grant full permission to Event Staff to capture, your image or likeness by any audio and/or visual recording technique (including electronic/ digital photographs or videos) during the Event, and to store, use, reproduce and create derivative works of these images and recordings (including, but not limited to, for resizing, color correction or digital reformatting) in any media now known or later developed, including for any marketing or other promotional purpose; (B) waive any right to inspect or approve the use of the images or recordings; (C) waive any right to royalties or other compensation arising from or related to the use of the images or recordings; and (D) release, defend, indemnify and hold harmless Event Staff from and against any claims, damages or liability arising from or related to the use of the images or recordings, including but not limited to claims of defamation, invasion of privacy or rights of publicity or copyright infringement, or any misuse, distortion, blurring, alteration, optical illusion or use in composite form that may occur or be produced in taking, processing, reduction or production of the finished product, or its publication or distribution. It is the intention of AnitaB.org that any derivative works will continue to accurately reflect the character and spirit of the event and your participation in the event.
Personal Data Privacy
AnitaB.org does not share personal data about Event Attendees provided during the registration process with sponsors or other attendees unless: (1) you specifically opt in to such sharing via an event registration form; (2) you attend an AnitaB.org event and allow AnitaB.org or any of its designees to scan your attendee badge; (3) you allow another attendee, sponsor, vendor, or other third party to scan your badge ; or (4) the sharing of Event Attendee data is needed to be shared for a legitimate business purpose. If you do not wish for your information to be shared in this manner, you may choose not to have your badge scanned at sponsor booths or events. If you choose to share your information in the manners described above, your information will be subject to the business partners’ or sponsors’ respective privacy statements.
How AnitaB.org will use your personal data: We ask for a variety of demographic information during the registration process. The data collected is used strictly for our impact report and attendance reporting, and personal information is never shared except as described above. We also may use your contact information to send important updates related to the mission of AnitaB.org or to AnitaB.org events, including GHC. If there is not an opt-out link included in the email, simply send an email to GHC@AnitaB.org to inform us of your wishes.
AnitaB.org is not responsible for information that you disseminate to anyone other than Event Staff. Please exercise discretion before providing your name or contact information to anyone.
For in-person participants:
While it is mandatory that Event Staff scan your badge in order to gain access to Event sessions and networking activities, allowing Exhibitors at exhibit booths, vendors, sponsors and other attendees (for networking purposes) to scan your badge is optional. When you allow your badge to be scanned by any one other than Event Staff, you are opting-in to receiving communication from them. AnitaB.org is not responsible for how your information is used by non-Event Staff and you will be subject to those entities respective privacy policies and must opt-out with them directly.
For Virtual participants:
AnitaB.org will inform you of any and all platforms and official Event meetings, sessions, presentations and other Event activities, or other means of participating in GHC virtually. AnitaB.org is not responsible for your engagement outside of the official Virtual GHC events and AnitaB.org is not responsible for how your information is used by non-Event Staff and you will be subject to those entities’ respective privacy policies and must opt-out with them directly. If you are concerned about links, invitations to share information, or other questions about Virtual GHC, please contact Event Staff via GHC@AnitaB.org.
Recordings by Participants
AnitaB.org does not permit any Audio Recording, Video Recording, Photography, screen capture, screen recording, livestreaming, or any other type of recording of any Event content including the name, likeness, or image of any Attendees and any Chat Dialogues taking place during Event. (See AnitaB.org No Recording Policy for definitions and other information). Attendees may not capture or use the materials presented in any meeting/session room or in session notes on display without written permission of AnitaB.org.
Personal belongings should not be left unattended in exhibit halls, meeting rooms, hotel meeting spaces, transportation vehicles (such as a shuttle bus) or public areas. Unattended items are subject to removal by security. Event Staff are not responsible for items left unattended, including any damage to or theft of your personal items.
Wireless Internet Service
AnitaB.org may provide wireless access (“Wi-Fi”) for Attendees during the event but cannot guarantee full coverage in all locations, at all times. Please be respectful of your time and usage so that all Attendees are able to access the Internet. Excessive usage (e.g., streaming video, gaming, multiple devices) reduces bandwidth and increases cost for AnitaB.org, therefore it is prohibited. Additionally, no routers may be attached to the network including network infrastructure devices (such as personal hotspot devices and wireless printers). Properly secure your computer before accessing the public wireless network. Failure to do so may allow unauthorized access to your laptop as well as potentially introduce viruses to your computer and/or presentation. Event Staff are not responsible for computer viruses, loss of data (including personal information) or other damage or injury as a result of any use of the Wi-Fi provided at the Event.
Mobile Phones and Related Devices
Mobile phones, tablets, laptops and any similar electronic devices should be silenced during Event sessions. Please exit the room before answering or beginning a phone conversation.
Food and Beverages; Smoking
The designated caterers (“Caterer”) shall be the exclusive supplier of food, alcoholic and non-alcoholic beverages served at the Event. Attendees shall comply with all applicable local and state liquor laws. You agree not to request, proffer, or serve alcoholic beverages to any minors, or to any persons who, in the opinion of the Caterer or Event Staff, are intoxicated. For the health and consideration of all Attendees, smoking, including e-cigarettes, is not permitted at the Event.
You agree to release, defend, indemnify, and hold harmless Event Staff from any and all claims, demands, and causes of action arising out of or relating to your participation in the Event and use of any associated facilities or hotels.
AnitaB.org will not be liable for any delay or failure to perform any obligation or conduct or execute the obligations as laid out in this Agreement where the delay or failure results from any cause beyond its reasonable control, including acts of God, epidemics, pandemics, viral outbreaks (including COVID-19), labor disputes, labor shortages, or other industrial disturbances, systemic electrical, telecommunications, or utility failures, earthquake, storms, or other elements of nature, blockages, embargoes, riots, acts or orders of government (including government-ordered shutdowns), acts of terrorism, cyber-attacks or war, or denial of any service, or other events, occurrences or causes beyond the control of AnitaB.org (each a “Force Majeure Event”).
If AnitaB.org should have to cancel the Event in its entirety for a reason other than a Force Majeure Event, registration fees processed will be refunded to registrants. Registrants will be responsible for cancellation of travel arrangements or housing reservations and the applicable fees.
Limitation of Liability
TO THE FULLEST EXTENT PERMITTED BY LAW, (1) IN NO EVENT WILL ANITAB.ORG OR ITS VENDORS, DIRECTORS, OFFICERS, EMPLOYEES, OR AGENTS (“PARTY ENTITIES”) BE LIABLE TO THE OTHER PARTY FOR ANY INDIRECT, INCIDENTAL, SPECIAL, RELIANCE, CONSEQUENTIAL, PUNITIVE DAMAGES, OR ANY DAMAGES FOR LOSS OF PROFITS, GOODWILL, REPUTATION, USE, DATA, OR OTHER INTANGIBLE LOSSES ARISING OUT OF OR RELATING TO THE EVENT, OR THESE TERMS, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), STATUTE OR ANY OTHER LEGAL THEORY, WHETHER OR NOT THE PARTY ENTITIES HAVE BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE.
Except as expressly set forth in these terms, AnitaB.org makes no representations or warranties with respect to the Event, AnitaB.org’s conduct or execution thereof, or any materials and hereby disclaims all other warranties, whether express, implied, statutory, or otherwise, including any warranties of merchantability, noninfringement, fitness for a particular purpose, satisfactory quality, and accuracy.