GHC Sponsorship Terms


Last Updated: January 21, 2024

Anita Borg Institute for Women and Technology (“”) reserves the right to adjust and update the Sponsor Terms and Conditions and any event-related policies from time to time with or without notice. Any changes will be made with the utmost care for the purpose of creating a fair and enjoyable event experience. Such changes will be effective immediately upon publication.

Thank you for your interest in sponsoring and participating in the Grace Hopper Celebration for Women in Computing event (“GHC” or the “Event”). By registering to become a sponsor of the Event (“Sponsor”), Sponsor agrees to abide by these terms and conditions between Sponsor and (“Terms”). For the avoidance of doubt, if Sponsor has a valid Master Participant Agreement on file with and the terms of that agreement conflict with these Terms, the Master Participant Agreement shall control as it pertains to the specific term in question. You, the individual registering on behalf of Sponsor, acknowledge and represent that you have read these Terms and have the full right and authority to agree to these Terms on behalf of Sponsor.

1. Registration and Sponsorship

To register to become a sponsor of the Event, Sponsor must complete the sponsorship purchase process as determined by and properly submit all the requested materials within the allotted timeframe provided by your representative or indicated in the Sponsor Portal (the “Registration”). reserves the sole right to determine the eligibility of any company or product to become a sponsor of the Event. reserves the right to restrict product quantities per order at its discretion. Orders that exceed these limitations may be cancelled without prior notification. Purchase order numbers, if Sponsor requires them, will be required at the time of the Registration. Upon registration, Sponsor is required to submit the contact information of the Sponsor point of contact for fulfillment. Sponsor’s Registration (and as such its sponsorship of the Event) is subject to acceptance by at its sole discretion. Specific sponsorships require additional review and approval of submitted materials and/or proposals by

Sponsor will be awarded the sponsorship as set forth in the Registration subject to these Terms, including timely payment of all applicable sponsorship amounts (the “Sponsorship”). In order to secure admission to the Event, Sponsor must ensure Sponsorship payment is made in full.  Details of each type or level of Event sponsorship offered by are provided in the Event Prospectus available on the GHC website and those details applicable to the Sponsorship constitute the only benefits offered by to Sponsor for its Sponsorship (the “Sponsorship Package”). will use commercially reasonable efforts to provide to Sponsor the benefits of the Sponsorship Package subject to Sponsor’s ongoing compliance with these Terms and any additional agreement between and Sponsor. The Sponsorship Package may be updated from time to time by only be modified by written agreement executed by authorized representatives of and Sponsor.  Notwithstanding the above, may modify the benefits and recognition of any collaboration for any reason. In such event, shall notify Sponsor of such modification and the alternate benefits and/or recognition it will provide to Sponsor (which shall be of equal or greater value than those set forth in the Sponsorship Package).  The provision of such alternate benefits and/or recognition shall be considered fulfillment of’s obligations to Sponsor.

Subject to the benefits awarded to Sponsor pursuant to the Sponsorship Package, has the right to determine, in its sole discretion, the manner and means by which the Event is executed and conducted, including with respect to the selection of other sponsors, exhibitors, speakers, participants, and attendees of the Event and the various programs and activities presented during the Event.

In order for Sponsor to reserve hotel rooms or participate in other benefits, must have a signed agreement in place. Upon full reconciliation of Sponsor’s account, will provide Sponsor with instructions for registrations and hotel reservations. Sponsor agrees as part of its Registration to make all hotel reservations related to Event within the hotel block reserved by for Event.

These Terms shall not be construed as, and does not constitute or represent, an endorsement, evaluation, review, approval or recommendation of any kind by of the Sponsor, or its products or services.  Sponsorship opportunities which include the support of educational programs shall have no impact on the content of such programs.

Unless otherwise agreed by the Parties, any sponsorship opportunity shall be non-exclusive. Sponsor acknowledges that should it decline any sponsorship opportunity, can offer the sponsorship opportunity to another company regardless of whether Sponsor and previously collaborated on such opportunity.

In the interest of ensuring the expo hall is a safe and productive space, there are specific commitments that Sponsors hereby acknowledge and agree to in terms of staffing and restricted actions:

  1. At all times during Expo Hall hours, Sponsor will ensure that their booth is staffed.
  2. At all times during Expo Hall hours, Sponsor will ensure that not more than one booth staff person per fifty (50) square feet is present at the booth. For example, at a standard 10×10 booth, Sponsor shall have no more than two people staffing the booth at all times during the Expo Hall hours. While acknowledges that Sponsor may invite as many staff as they wish (subject to certain limitations), the minimum/maximum requirement regarding booth staff is intended to be strictly adhered to at all times during Expo Hall hours. Sponsor may rotate those working in the booth at its discretion provided such performance does not cause a safety or security issue and Sponsor agrees to comply with any and all direction provided by Event staff.
  3. Sponsor shall provide booth designs, layouts, and activations (as applicable) as outlined in the sponsor portal. Booth design and layout shall be subject to the approval of and Event staff.
  4. All interviews taking place during official GHC hours must be scheduled through the official GHC Career Fair Platform and be held at a Sponsor interview booth in the 1:1 Meeting Hall or through a virtual interview platform only. Ad hoc interviews in the Expo Hall, sessions, receptions, meetings or other areas of the convention space are strictly prohibited and will be enforced by and Event Staff.

Every person entering the GHC Conference venue must have an Event Registration.

2. Sponsorship Payment and Payment Terms

Unless otherwise agreed upon between the parties, Sponsor will pay the full sponsorship amount as set forth in the Registration (“Sponsorship Payment”). Sponsorship Payment is due within 30 days of the date of the Sponsorship Invoice. Interest accrues on late payments at the lesser of 1.5% per month, or the highest rate allowed by law, from the original payment due date, without prejudice to any other remedies available to in law or equity. Without limiting the foregoing, if the Sponsorship Payment is not received within such 30-day period, may, upon written notice to Sponsor, terminate the Sponsorship and these Terms without liability.

The Sponsorship Payment does not include:

Individual tickets to attend the Event, unless otherwise expressly stated in the Sponsorship Package;

Accommodation costs (for clarity, Sponsor is responsible for making its own travel and lodging arrangements within the hotel block reserved by for the Event and any other accommodations, including for all individuals attending the Event on behalf of Sponsor, as part of the Sponsorship Package or otherwise); and

Fees or payments under any orders Sponsor places with, or for services obtained by Sponsor from, any event decorator or other third-party vendor in connection with Sponsor’s exhibit or booth at, or any other aspect of its Sponsorship, of the Event.

All payments are non-refundable and will be made in U.S. Dollars. Sponsor may use a payment method which can convert other currency into U.S. Dollars, subject to prior approval.

3. Sponsor Conduct

The Event Terms and Conditions provided here (, the Code of Conduct provided here (, the Privacy Policy provided here (, and any other policies or guidelines applicable to sponsorship or participation in the Event as made available by (including in the Event registration or sponsorship package or on the GHC website), each as may be updated from time to time by (collectively, “Event Policies”), are hereby incorporated by reference into these Terms. Sponsor hereby accepts and agrees to comply with, and will ensure that all individuals and entities acting on its behalf in connection with the Sponsorship (including those that participate in or otherwise attend the Event) comply with, the Event Policies. In the event of a conflict between these Terms and any of the Event Policies, these Terms will control.

Without limiting anything set forth in the Event Policies:

Sponsor may not transfer, sell, sublet, assign, or apportion any part of the Sponsorship Package or any other benefits or rights awarded to Sponsor as part of the Sponsorship;

Sponsor is solely responsible for any orders it places with any event decorator, as applicable, or other third-party vendor in connection with Sponsor’s exhibit at the Event or any other aspect of the Sponsorship;

During the Event, Sponsor may distribute, provide, or otherwise make available samples, souvenirs, publications, and any other content or materials (“Sponsor Materials”) to participants or other attendees of the Event only at Sponsor’s booth or exhibit, if any, at the Event, unless otherwise specifically stated in the Sponsorship Package;

Sponsor’s conduct in connection with the Sponsorship (including its Sponsor Materials and any of its advertising, promotional, or marketing activity or materials relating to the Event) will comply with all applicable laws, rules, and regulations and will not defame, slander, or libel any third party or violate or infringe any third-party rights;

Sponsor shall conduct and operate the Sponsorship so as not to annoy, endanger, or interfere with the rights of other exhibitors, sponsors, participants, and attendees of the Event;

Sponsor’s conduct must support the mission of, and reserves the right to terminate the Sponsorship and these Terms immediately if reasonably determines that Sponsor has not acted in alignment with the mission and Sponsor fails to cure such conduct within 30 days’ notice thereof from;

Upon notice from, Sponsor shall immediately cease any conduct during the Event resulting in complaints from any other exhibitor, sponsor, participant, or any attendee of the Event or which, in the sole opinion of, exposes such parties to annoyance or danger;

Sponsor expressly agrees not to sponsor, organize, or manage any entertainment, meetings, tours, special events, hospitality suite functions, private functions, conference, or other similar event or activity during the Event hours that reasonably believes may have an adverse effect on attendance at the Event unless previously approved in writing by;

Prior to scheduling any event in conjunction with the Event, Sponsor agrees to provide in writing to detailed information for any entertainment, meetings, tours, special events, hospitality suite functions, private functions, conference, or other similar event or activity planned during the Event (whether during official Event hours or near enough to be considered in conjunction with the Event), regardless if the event is taking place at an official Event venue or elsewhere. Details will include date, time, location, planned audience, planned number of attendees and type of function. Details shall be submitted through a Sponsor Hosted Events form which will be available in the Sponsor Portal, the submitted data will be kept confidential; and believes its community should be truly open for everyone and, accordingly, is committed to providing a friendly, safe, and welcoming environment for all attendees of the Event free from discrimination, including on the basis of gender, gender identity, sexual orientation, disability, race, ethnicity, age and religion. This principle extends to events held by GHC Sponsors, and Sponsor agrees to operate with this principle in mind. Therefore, if a Sponsor event has capacity and an attendee who has not registered for the Sponsor event requests to be included in the event at the time of the event, Sponsors are expected to honor the GHC principles and welcome them.

Hiring events during or outside of Event hours are not allowed.

4. Event Attendee Database and Resume Database

As between and Sponsor, any database and other records (including any resumes or other data or information therein) relating to Event sponsors, exhibitors, speakers, attendees or other individuals participating in activities and services that are collected, maintained, or organized by or on behalf of (“ Databases”) are the confidential information of, and hereby retains, and will retain, all right, title, and interest (including intellectual property rights) in and to the Databases. Additionally, all information held in the Databases is subject to privacy laws and the Privacy Policy (, and Sponsor understands and acknowledges that its access to certain information may be limited accordingly without liability to

If discloses any Database (including any data or information therein) to Sponsor (“Disclosed Information”), Sponsor acknowledges and agrees to the following:

Each sponsor, exhibitor, speaker, attendee, and any other individual provides their own information to, and is not responsible for any inaccuracies in Disclosed Information;

Disclosed Information from any Database may be used by Sponsor solely for the purpose for which it was provided and solely in accordance with all applicable laws and regulations and this Section 4.2;

Without limiting the generality of the foregoing, Disclosed Information from the Database holding resumes of individuals may be used by Sponsor solely to contact the applicable individuals that Sponsor is interested in interviewing for a possible job opportunity or GHC-related purpose, and Sponsor may not use such Disclosed Information for marketing, promotional, or advertising purposes;

Disclosed Information may not be disclosed to any other party, including its channel partners, resellers, distributors, independent sales representatives, or independent software vendors;

Sponsor will maintain and protect the confidentiality of Disclosed Information in the same manner that it protects the confidentiality of its own proprietary and confidential information of like kind, but in no event shall Sponsor exercise less than reasonable care in protecting such Disclosed Information;

Upon termination of these Terms by as permitted hereunder, unless otherwise agreed to by in writing, Sponsor will immediately cease all use of Disclosed Information; promptly destroy or return the Disclosed Information; and Sponsor will indemnify, defend, and hold harmless and its directors, officers, employees, and agents, and each of them, from and against any and all claims, losses, expenses, liabilities and damages arising out of, or relating to, any breach of this Section 4.2.

5. Event Materials, Marketing, and Branding

Any Sponsor Materials that Sponsor desires to be included, as permitted by the Sponsorship, in Event branding or marketing or other materials to be presented, distributed, provided, or used by or on behalf of at or in connection with the Event (the “Event Materials”) must be submitted before the applicable date set forth by, on the GHC website, or Sponsor Portal. Inclusion of late Sponsor Materials in Event Materials will be at’s sole discretion.

Sponsor hereby grants a non-exclusive right to use any trademark, trade name, service mark, design, name, logo, domain name, or other identifying mark (collectively, “Mark(s)”) of Sponsor provided to in accordance with Section 5.1 (i) to provide the Sponsorship Benefits to Sponsor and (ii) in connection with any branding for GHC, the Event, and any other Event Materials (including any advertising, promotional, or marketing materials or activity relating to the Sponsorship or Event and to identify Sponsor as a sponsor on the GHC website and Sponsor Materials that may be published on social media sites, membership platforms, or other means of providing GHC attendees with legacy access to Sponsor Materials presented or provided at the Event). If the Sponsorship includes the sponsorship of an Event item and the Sponsorship Package permits Sponsor to put its brand on such item, reserves the right to select and finalize the design of the branded Event item.

Sponsor will cooperate with to advertise, promote, or market the Sponsorship upon’s reasonable request. Any reference to, or use of, the name or any logo or other Mark of the Event or (“ Marks”) by Sponsor, including in connection with any advertising, promotional, or marketing materials or activity, will be subject to’s prior written approval and’s then-current trademark usage guidelines. Subject to the foregoing, hereby grants Sponsor a non-exclusive, non-transferable, non-sub-licensable right to use the Marks during the Term (i) to promote, advertise, and market its association with and its status as a sponsor of the Event and (ii) on any Event Materials that Sponsor is obligated or otherwise authorized as part of the Sponsorship to create and distribute at or in connection with the Event. If notifies Sponsor that any use of Marks by Sponsor does not comply with’s trademark usage guidelines, Sponsor shall immediately remedy the use to the satisfaction of or terminate such use.

Neither party shall use, register, or attempt to register in any jurisdiction any Mark that is confusingly similar to or incorporates any of the other party’s Marks. All uses of a party’s Marks, and all goodwill associated therewith, shall inure solely to the benefit of such party. As between and Sponsor, (i) each party shall retain all right, title and interest in and to its Marks; (ii) will retain all right, title and interest in and to the Event Materials, subject to Sponsor’s underlying rights in and to any Sponsor Materials included therein; and (iii) Sponsor will retain all right, title, and interest in and to the Sponsor Materials provided hereunder. reserves all rights not expressly granted in these Terms.

6. Term and Termination

These Terms will be effective as of the date of acceptance by Sponsor. Either party may terminate these Terms and the Sponsorship immediately upon written notice to the other party if (i) the other party materially breaches these Terms and such breach: (a) is incapable of cure; or (b) being capable of cure, remains uncured 30 days after the non-breaching party provides the breaching party with written notice thereof; or (ii) the other party becomes insolvent, files for any form of bankruptcy, makes any assignment for the benefit of creditors, or ceases to conduct business. Furthermore, may, at any time in its discretion, terminate these Terms and the Sponsorship if reasonably believes that Sponsor’s affiliation with the Event or will damage the reputation of or otherwise harm the Event or Upon such termination, Sponsor will return/destroy any Disclosed Information provided to Sponsor prior to the termination in connection with the Event.

The provisions set forth in Sections 2.3, 3.2(ii), 4, 5.2, 5.4, 6.2, 11, and 12, and any other right or obligation of the parties in these Terms that, by its nature, should survive termination or expiration of these Terms, will survive any expiration or termination of these Terms.

7. Cancellation or Change by Sponsor

Sponsorship Payment is non-refundable regardless of the reason for termination by Sponsor. If Sponsor wishes to cancel all or part of these Terms and/or the Sponsorship, Sponsor must send notice of cancellation in writing to Sponsor will be liable for 100% of the Sponsorship Payment and is obligated to pay fees before cancellation can be accepted. There will be no credits provided on account of Sponsor’s cancellation once purchase is made. Sponsorships are non-transferable. All sales are final.

Sponsor’s request for change will be reviewed if the request is made within two weeks of the purchase date. Sponsor must send the request in writing to A decision will be sent with approval or denial from GHC’s Business Development team within five business days. Sponsor will be liable for any additional costs incurred due to any Sponsorship changes. There will be no refunds or credits if Sponsor downgrades Sponsorship Packages.

8. Sponsor Booth Withdrawal or Late Sponsorship Deliverables by Sponsor

Sponsor may choose to withdraw from its exhibit space by sending written notice of withdrawal to via email to within two weeks from Registration. Sponsor may use the registration passes included in the sponsorship packages outlined in the Event Prospectus available here but will not be able to purchase additional registrations. In this event, will retain the original exhibit space. There will be no refunds, exchanges, or credits for exhibit withdrawal.

The Event Prospectus or related material may outline certain marketing or other deliverables to be provided by If Sponsor does not provide the necessary supporting deliverable items before the applicable submission deadlines, reserves the right to omit the deliverable as part of the Sponsorship. If elects to allow deliverables in question, Sponsor is responsible for any late fees and/or rush charges which will be included in the final invoice.

9. Virtual Event and Credits

Notwithstanding anything to the contrary contained in these Terms, reserves the right to, at its discretion (e.g., if determines that hosting the Event without modification is not in the best interest and safety of Event attendees), offer the Event in a virtual manner in whole or part (“Virtual Event”) and modify Sponsor’s Sponsorship Package benefits for the Virtual Event. In the event that offers the Virtual Event instead of the in-person Event, Sponsor acknowledges and agrees that, subject to the terms and conditions of Section 9.2, the Sponsorship Payment will be paid to in exchange for its Sponsorship Package benefits in the Virtual Event and that will not be deemed in breach of these Terms for offering the Virtual Event instead of the in-person Event. If offers the Virtual Event instead of the in-person Event and determines, at its discretion, to lower the sponsorship payment for the Virtual Event (“Virtual Sponsorship Payment”), then will issue a credit to Sponsor equal to the amount of the Sponsorship Payment less the Virtual Sponsorship Payment. This credit may be either (i) used by Sponsor to purchase additional products and services offered by during the then-current calendar year or (ii) donated directly to as a charitable contribution.

10. Insurance, its contractors, and the convention center do not maintain insurance policies covering sponsor property. Sponsor must have property insurance in place to insure their products and all displays from the time they leave their place of business until their return after the Event. Sponsor must obtain adequate insurance coverage, at its own expense, for any property loss or damage.

Sponsor is required to carry commercial general liability insurance with limits of at least $1,000,000 per occurrence, $2,000,000 aggregate. and the convention center hosting the Event shall be named as additional insured on such policies and provide with certificates evidencing thereof. This insurance must be in force during the lease dates of the event. Sponsor shall, at their own expense, maintain insurance in effect throughout the Event, including move-in and move-out days as outlined below.

Sponsor certificate of insurance must include:

Commercial general liability insurance coverage of not less than $1,000,000 single occurrence and $2,000,000 aggregate combined limit for bodily injury and property damage, including coverage for personal injury, broad form contractual liability, operation of mobile equipment, product and liquor liability (where applicable) and automobile liability insurance coverage of not less than $1,000,000 combined single limit for bodily injury and property damage, including coverage for non-owned and hired vehicles, including loading and unloading operators, in which and the convention center are named as additional insured.

Sponsor also agrees to obtain and maintain in effect throughout the Event workers’ compensation and employers’ liability insurance in such minimum amounts as are required by law or are otherwise consistent with prudent business practice. Sponsor agrees to waive the right of subrogation of their insurance carrier against and the convention center to recover loss sustained for real and personal property. provides Event security during as well as outside of Expo operating hours. Any additional booth specific security needs to be purchased through and coordinated with

11. Limitation of Liability.


Each Party (“Indemnifying Party”) shall indemnify, defend and hold the other Party, its officers, directors, employees, agents, and each of them, (“Indemnified Parties”) from any and all actions, causes of action, claims, demands, costs, liabilities, expenses and damages (including, without limitation,  attorneys’ fees) arising out of or in connection with any claim that (a) arises out of or is related to the performance or breach of these Terms by the Indemnifying Party, its employees, agents or contractors; (b) arises out of the negligence, gross negligence or willful misconduct of the Indemnifying Party, its employees, agents or contractors; (c) arises out of or related to the failure of such Indemnifying Party, its employees, agents or contractors of applicable laws and regulations; and/or (d) any materials provided by the Indemnifying Party infringes or is alleged to infringe any copyright, patent, trade secret, trademark, or other proprietary right held by any third party, are defamatory, violate any rights of privacy or publicity of any third Party, or contain any instruction, advice or information injurious to any third Party.  The terms of this provision shall survive the termination or expiration of these Terms.

12. General Terms

EXCEPT AS EXPRESSLY SET FORTH IN THESE TERMS, ANITAB.ORG MAKES NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE EVENT, ANITAB.ORG’S CONDUCT OR EXECUTION THEREOF, OR ANY EVENT MATERIALS AND HEREBY DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING ANY WARRANTIES OF MERCHANTABILITY, NONINFRINGEMENT, FITNESS FOR A PARTICULAR PURPOSE, SATISFACTORY QUALITY, AND ACCURACY. makes no representations or guarantees regarding the outcome Sponsor may achieve in connection with any collaboration including, but not limited to, the number of individuals who will attend any event or respond to any advertisements. Sponsor hereby waives any and all claims for refund, discount, damages or any other relief related to the nature, quality or location of the Event, educational program or response to any sponsorship.

Neither the Sponsorship nor any other participation in the Event by Sponsor means, implies, or suggests any endorsement of any kind by of Sponsor, and Sponsor will not indicate or suggest otherwise to any third party. will not be liable for any delay or failure to perform any obligation under these Terms or conduct or to execute the Event where the delay or failure results from any cause beyond its reasonable control, including acts of God, epidemics, pandemics, viral outbreaks (including COVID-19), labor disputes, labor shortages, or other industrial disturbances, systemic electrical, telecommunications, or utility failures, earthquake, storms, or other elements of nature, blockages, embargoes, riots, acts or orders of government (including government-ordered shutdowns), acts of terrorism, cyber-attacks or war, or denial of any service.

If for any reason beyond’s control the Event must be cancelled, shortened, delayed or otherwise altered or changed including, but not limited to, an in-person event to a virtual event in whole or part, Sponsor understands and agrees that shall not refund the fees paid to it by Sponsor and instead, shall provide Sponsor with options to utilize the fees for other benefits within and, as such, such fees are considered fully earned as of the date received by Sponsors are solely responsible for any losses and damages that it may suffer as a consequence of any change to the Event as set forth in this provision.

These Terms, including the Event Policies, Sponsor’s Registration as accepted by, and any other documents or terms expressly incorporated by reference, constitutes the entire agreement and understanding between the parties concerning the Sponsorship and may be amended only by a written document executed by a duly authorized representative of each party.

These Terms shall be governed by the laws of the State of California without regard to conflict of law principles. and Sponsor agree to submit to the personal and exclusive jurisdiction of the state courts and federal courts located within Santa Clara Country, California for the purposes of litigating all such disputes.

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