vGHC EMEA FAQs and Policies
Below are Frequently Asked Questions Grouped by Topic
- When is vGHC EMEA?
The Virtual Grace Hopper Celebration EMEA (vGHC EMEA) is May 25-27, 2021. AnitaB.org is planning our first-ever Virtual Grace Hopper Celebration (vGHC) in the Europe, Middle East, and Africa (EMEA) region. Please join us in propelling tech equity for all women!
- What is going to happen at vGHC EMEA?
Much like our signature Grace Hopper Celebration, vGHC EMEA will feature keynotes, dozens of sessions and workshops, peer networking, and a Sponsor Hall.
- How can one access the event in Bizzabo?
Check one's inbox for an an email with the subject line "vGHC EMEA 2021: Join Event Now." Click the Join Event button and one will be automatically logged in and taken to vGHC EMEA 2021 event on Bizzabo. If one cannot find this email, please contact vGHCEMEA@AnitaB.org.
- How can one access the event in Hopin?
Check one's inbox for an email with the subject line "vGHC EMEA 2021: Verify Your Hopin Account!" (screenshot below). Click the Join Event Button and one will be automatically logged in and taken to the Hopin lobby. If one cannot find this email, please contact vGHCEMEA@AnitaB.org.
- Where can one find the agenda for vGHC EMEA?
The agenda will be posted on this page when available.
- Will there be an opportunity to meet with Sponsors during these event dates?
vGHC EMEA will included a virtual Sponsor Hall featuring company booths hosted by our Sponsors. Sponsors and attendees can also schedule appointments and set up 1:1 informational meetings to make connections and further explore career possibilities. Attendees who are seeking employment will be able to create a profile in this adjacent virtual space, include a resume or portfolio, and visit employer booths to research open positions.
- How does one keep track of changes and updates on vGHC EMEA so that an opportunity is not missed?
- Will there be a mobile app?
We are not offering a mobile app in conjunction with the online experience this year.
- Why should one attend vGHC EMEA?
vGHC EMEA or Virtual Grace Hopper Celebration EMEA will provide the opportunity to make connections, learn, and have an immersive technical experience. Read about this on our website.
- Is a specific bandwidth required to connect and enjoy the conference?
The only thing needed is a stable internet connection.
- Can one's child(ren) or guest(s) attend any of the sessions or events?
Attendance is limited to registered attendees only. Guests and anyone under the age of 18 are not allowed into any session, Sponsor Hall, or activity.
- Can a list of vGHC EMEA registrants be provided?
To respect the privacy of all vGHC EMEA registrants, we do not divulge or share registration information. There will be many ways in which to network with other registrants during the event.
- Can someone attend vGHC EMEA if one is not a woman?
Yes, vGHC EMEA is inclusive and welcoming of all.
- Can attendees pre-register for sessions?
Session pre-registration will not be available. There are some sessions that may have a limited capacity, therefore, the attendance for these sessions will be on a first come/first serve basis.
- How do attendees ensure the best experience and do not miss out on a particular session?
vGHC EMEA offers a very immersive and exciting line up of tracks, sessions, and speakers across all four-days. We highly recommend that attendees use a calendar and block off time after viewing the agenda so a session is not missed.
- If an attendee has a disability and needs to make a request, who should be contacted?
Please contact vGHCEMEA@AnitaB.org for any assistance.
- How does one register to attend vGHC EMEA?
Registration will be opening soon. Click here for information on registration.
- If someone is an AnitaB.org Premium Member, will there be a discount to attend vGHC EMEA?
No discounts are available for AnitaB.org Premium Members.
- What are the accepted Forms of Payment?
Payment is accepted by Debit and Credit Card: Visa, MasterCard, Discover, or American Express. Unfortunately, we do not accept payment by Corporate Cheque nor Wire Transfer. Cash payments are not accepted.
- If a student cannot afford the price, is there a discount available?
Yes, students have the benefit of purchasing the vGHC EMEA passes at a discounted rate of €129.00 or $153.00 plus applicable taxes. To be eligible for a discount, students will need to upload a copy of an ID from the present institution where the student is studying or an attestation letter/certificate from that department or institution head.
- Would there be a separate charge that would be incurred for any specific session or event?
A ticket for vGHC EMEA includes access to all sessions.
- Where does the registration fee go?
Registration fees help support the work that AnitaB.org drives throughout the entire year, including Community involvement, Policy & Engagement, our new free webinar series, as well as our vGHC EMEA event and countless other activations to support women in technology.
- How does an attendee access the vGHC EMEA online event experience?
Once an attendee has registered for the event, an email will be sent with all the details needed to access the event.
- Can an attendee transfer the ticket to another colleague, if unable to attend due to unavoidable circumstances?
The ticket once purchased is non-transferable after May 12, 2021.
- What is the refund policy?
Refunds will be provided only within the following framework:
- Cancellation on or before April 26, 2021 = 100%
- Cancellation between April 27, 2021 and May 12, 2021 = 50%
- Cancellation after May 12, 2021 or no participation, no show or no login = 0%
Refunds shall be made only to the 'Source of funds’ used while registering for the event. Refunds to source reflect within 30 to 45 working days after a request for refund is approved. No cash refunds will be provided under any circumstances. Complete this form for refund requests.
- If an attendee cannot attend one of the days, are partial refunds available?
A ticket for vGHC EMEA includes all days of the Celebration and there are no refunds, exchanges or transfers if particular days cannot be attended.
- If an attendee can only participate one day, can the registration be shared?
Registrations cannot be shared or split with others. It is a for the individual who registered.
- Will scholarships be available?
We are offering Student Scholarships. Please click here for eligibility criteria and to apply.
- What are the benefits of a scholarship?
Free registration to attend vGHC EMEA and 1 year complimentary AnitaB.org Premium Membership.
- Who is eligible for a scholarship?
Women students (university and boot camp) - over the age of 18 years.
- What is the scholarship application process?
View eligibility requirements and submit the online application for consideration. Those selected will be notified directly. View additional information here.
- When will the student scholarship recipients get details on registration?
The AnitaB.org EMEA Team will stay in touch with the students who have received the scholarship and walk Scholars through every step via emails and additional communication as needed.
- How will my company benefit from sponsoring Virtual Grace Hopper Celebration?
People from anywhere in the world have the opportunity to purchase registrations to attend vGHC EMEA, which provides Sponsors with an opportunity to reach an even wider audience than our in-person event.
- How many days is vGHC EMEA for sponsors?
Sponsors participate in all days of the event. Sponsors will staff virtual booths in the Sponsor Hall.
- How will Networking Sessions and Events work?
Sponsors will be able to host information sessions online and create opportunities for attendees to informally meet with recruiters and network with peers.
- How will the Sponsor Hall work at vGHC EMEA?
All sponsors will have booths in the virtual Sponsor Hall which attendees will be able to visit. Attendees will be able to interact with booth staff, ask questions and learn more about the sponsor organizations.
- Will there be in Interviews at vGHC EMEA?
Sponsor organizations will be able to talk about the company cultures, share open positions, advancement opportunities, and schedule 1:1 meetings or interview candidates if desired.
- Do all sponsors get access to the job board posting, or is that only for certain sponsorship levels?
Yes, all sponsorship levels receive the ability to post jobs. The sponsorship level determines how many job postings an organization will receive:
- Founding Sponsors = 10 job posts
- Platinum Sponsors = 5 job posts
- Gold Sponsors = 3 job posts
- Silver Sponsors = 2 job posts
- Bronze Sponsors = 1 job post
- Can we use the vGHC EMEA logo on our website or swag items?
Any use of the logo, or co-branding with the Celebration, must be approved in advance by AnitaB.org. Please email requests to vGHCEMEA@AnitaB.org.
- Can Grace Hopper’s image be used in any Sponsor materials?
AnitaB.org does not own the rights to Grace’s likeness and cannot share any images or designs with third parties. Organizations will need to make arrangements with the Hopper estate to receive permission. For permission to use the Grace Hopper Celebration logo or the name of the event, please email requests to vGHCEMEA@AnitaB.org.
- What if an attendee submits inaccurate information?
AnitaB.org does not vet the information supplied by attendees beyond that which is required by law, so we cannot guarantee the quality or quantity of available candidates.
Sponsor Hall and 1:1 Meetings
- What is the Sponsor Hall?
vGHC EMEA will included a virtual Sponsor Hall featuring company booths hosted by our Sponsors. The Sponsor Hall is an online “expo” experience where sponsoring companies host “booths," where valuable information will be shared.
- What are 1:1 Meetings?
vGHC EMEA attendees can learn about the companies who are supporting women technologists, some of which may be hiring. Sponsors and attendees can schedule appointments and set up 1:1 informational meetings to make connections and further explore career possibilities.
- Will the Sponsor Hall be open on all days?
Yes, the Sponsor Hall will be open May 25-27.
- What is the difference between the networking sessions and the Sponsor Hall?
Networking sessions are live, interactive sessions hosted on virtual meeting platforms that will allow attendees to network with one another and with representatives from companies sponsoring the networking session. The Sponsor Hall is an online “expo” experience where sponsoring companies host “booths” sharing information about one's company.
- Will an attendee be able to upload a resume and download the company brochures?
Yes, all attendees can upload resumes using a platform called Career Fair Plus.
- Will an attendee get to interview with any of the companies participating?
Attendees who are seeking employment will be able to upload a resume, and visit employer booths to research open positions, which could include online video interviews with prospective employers during the event.
- An attendee may need a work visa for employment. Are all attending Sponsor companies going to accommodate those hired with a work visa, if required?
AnitaB.org understands that some Sponsors may provide work visas, but some do not. We will do our best to provide relevant information when attendees are scheduling meetings to determine which Sponsors can/cannot provide work visas.
- What if a Sponsor doesn’t show up for a scheduled meeting?
While we will do our best to work with Sponsors in creating an amazing experience for our attendees, we are not responsible for No Shows.
Terms & Conditions
- Terms & Conditions for participation in events produced by AnitaB.org
Last Updated: April 1, 2021
- Refunds and Substitutions
Refunds will be provided by refund request document provided by AnitaB.org or its subsidiaries.
Refunds shall be made only to the 'Source of funds’ used while registering for the event. Refunds to source reflect within 30 to 45 working days after a request for refund is approved. No cash refunds will be provided under any circumstances.
AnitaB.org will have full power in any matter of interpretation, amendment, and/or enforcement of these Terms and Conditions. We reserve the right to change our terms and conditions without notice.
- Event Terms & Conditions
These AnitaB.org Event Terms and Conditions (“Event Terms”) apply to all events and potential sub-events produced by AnitaB.org. As a condition of registration and participation, attendees, sponsors, volunteers, speakers, organizers, venue staff, media, exhibitors, vendors, and other guests (“Participant,” or “you”) are required to acknowledge and accept these Terms and Conditions. Participants are also expected to be respectful to other Participants, event staff and contractors, and to abide by the Code of Conduct incorporated herein by reference.
AnitaB.org as well as its subsidiaries (Anita Borg Women’s Technology Programmes Ltd (“AnitaB.org India”)) reserve the right to change these policies from time to time, at any time, with or without any notice. Any changes will be made with the utmost care for the purpose of creating a fair and enjoyable customer experience. Such changes will be effective immediately upon publication, on a going forward basis.
An event produced by, or on behalf of, AnitaB.org shall be referred to as the “Event” hereinafter in this document.
- Registration and Payment
All Participants must finalize their registration for the Event in order to attend. Individuals with incomplete and/or unpaid (if applicable) registrations will not be able to attend the Event.
- Granting Participant Registration and Admission
AnitaB.org or their officially designated event management staff (together and individually, “Event Staff”), in their sole discretion, reserve the right to accept or decline an individual’s registration. Further, Event Staff reserve the right to prohibit entry or remove any Participant or other individual, whether registered or not, whose conduct, in their sole opinion is not in keeping with the Code of Conduct, these Event Terms and Conditions, and the character, and purpose of the Event. Without limiting the foregoing, Event Staff reserve the right to remove or refuse entry to any Participant who has registered or gained access under false pretenses or provided false information. Unauthorized solicitation anywhere at the Event is prohibited and may be grounds for removal.
To verify registered participants at an Event, Event Staff might ask for the Unique ID provided at the time of registration and any other valid government-issued photo ID. Participants may not have another individual participate in their place at any Event related activity without Event Staff prior approval.
- Access to Events and Sub-events
All Event sessions and networking events require a valid proof of ticket purchase for admission. Unless explicitly stated otherwise, persons under the age of 18 are not allowed at Events or Sub-events.
- Personal Data Privacy
AnitaB.org does not share personal data about event attendees with sponsors or other attendees unless: (1) you specifically opt into such sharing via an event registration form; or (2) you attend an AnitaB.org event and share information voluntarily on your profile; or (3) you provide information to any sponsor anywhere during the event. If you do not wish for your information to be shared in this manner, you may choose not to do so at any of these points. If you choose to share your information in the manners described above, your information will be subject to the business partners’ or sponsors’ respective privacy statements.
How AnitaB.org will use your personal data: We ask for a variety of demographic information during the registration process. The data collected is used strictly for the organization of the event as well as for our impact report and attendance reporting, and personal information is never shared except as described above. We also may use your contact information to send important updates related to the mission of AnitaB.org or to AnitaB.org events. If there is not an opt out link included in the email, simply send an email to GHC@AnitaB.org to inform us of your wishes.
- Export Laws
You represent that you have no intent, knowing or unknowing, and will make commercially reasonable efforts to avoid, to make the Services available to, the resident of any embargoed country or a prohibited person under any export control or anti-terrorism law, regulation or list. You agree to comply fully with all applicable export laws and regulations to ensure that neither the service nor any technical data related thereto are exported or re-exported directly or indirectly in violation of, or used for any purposes prohibited by, such laws and regulations.
- Recordings by Participants
Recordings by a Participant of any kind are prohibited without prior written consent of the Participant being recorded. Participants may not capture or use the materials presented in any meeting/session room or in session notes on display without written permission. Individuals not complying with these requirements will be asked to surrender their recording media and may be asked to leave the event.
- Accepted Forms of Payment
Payment is accepted by Debit and Credit Card only- Visa, MasterCard, or American Express. Unfortunately, we do not accept payment by Corporate Cheque nor Wire Transfer. Fees, taxes, exchange rates etc. might apply and will be shown and added at check-out. Cash payments are not accepted.
While we champion diversity and advocate for inclusion, we have taken extensive measures to ensure that this programming is culturally sensitive and appropriate for the safety of our viewers and participants.
We respect laws, practices, cultures, and communities of every nation and region. Out of respect for those convening in the event, we will be using gender-neutral language throughout our programming and asking all our participants to do the same.
The views and opinions expressed during the event and on the platform do not necessarily state or reflect those of AnitaB.org or its affiliates.